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Congress Management
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In the dawn of the millennium, ERA relying on its know-how experience
and state of the art technology operates as an important strategic
partner in National and International Congresses and exhibition
management.
We are constantly innovating and adjusting services in accordance to
our client's needs. Our vision is to be a business partner to our
clients and together to establish a relationship which will last over
time.
We will prove that the decision of a congress is yours, while its
successful organization is our.
Some of our products and services are:
Project planning
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Consultation and budgeting of the whole organization of your event.
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Preparation of a bid manual for a given city or venue for an upcoming
event along with a detailed budget report on revenues and expenses.
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Creation of detailed schedules of all the administrative issues and guidelines to be carried out.
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Schedules for cash flow requirements.
Marketing & Promotion
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Design, editing, drafting, and publishing mailing of congress literature.
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Concepts design of a congress logo.
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Concept and design of the theme your event's front-page publication and posters.
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Design and development of a web site for each event.
Secretariat services
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Planning the allocation of the meeting halls, negotiating rates through
contract confirmation and invoicing with the respective congress venue.
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Detailed event timetable to be carried out in the planning procedure.
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Payment of invoices, banking of receipts and bank reconciliation.
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Regular income and expenditure analysis for a close financial position of your event.
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Handling the registration of participants' procedure both in advance
and on-site through our on-line registration system, payment procedure, confirmation letter, post-congress follow-up.
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Coordination of mailings, advertising, editorial in journals, promotion at related events and web sites.
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Co-coordinating the liaison with publishers and printers to ensure deadlines are met.
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Production of individual documents, tickets coupons invitations, name badges.
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Provision of statistics report or any other information that is required by future organizers.
Scientific program support
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Correspondence with the Invited speakers for their participation to the
scientific program, handling their travel arregement, hotel
accommodation, local transportation, dinner out, excursions, honoraria,
reimbursement of expenses.
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On line abstracts submission and authors' notification.
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Handling and preparation of the scientific program in close collaboration with the scientific committee.
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Co-ordination of the reviewing procedure.
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Preparation and supervision of the congress material publication, First
announcement, Preliminary, Final program, Abstract book, Proceedings.
On site management
Our highly qualified personnel are present throughout the conference
for the coordination of all on-site activities and staff to ensure the
smooth running of all aspect of your event such as:
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Organization for the on-site registration procedure.
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Installation and operation of hospitality and information desk at the airport, congress venue, congress hotels.
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Recruitments of human resources for the registration desks, doors control, meeting halls attendants.
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Operation of Airlines, Tours, Hotels, general information desk, Exhibitors help desk.
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Co-ordination of registration areas, meeting halls and stage set-up.
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Scientific committee and Speaker's Secretariat desk.
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On site logistics for outside catering, signposting both internal and
external areas, flower decoration of the meeting halls, registration
desk, hospitality desks, etc.
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Undertake any kind of security measures which involves the provision of
a uniformed presence or in alternative dress appropriate to the nature
of the task.
Social Programme
One of the most important issues when deciding on the destination of
your event is the spectrum of the social activities on offer such as
Gala dinner, Theatrical Banquets, Award Ceremonies, which will ensure
lasting memories on the location, the food and entertainment.
Our team will offer invaluable and specialist advice in all aspects of
planning and will co-ordinate services to ensure smooth and efficient
handling of your requirements for both delegates and accompanying
persons.
Technical support
Installation and technical support service for the visual, equipment,
sound system, lighting, interpretation, voting system,
videoconferencing and recruitment of qualified Interpreters for
simultaneous translation.
Business & Media Center
Organization and operation of Business & Media Center manned with
experienced and multilingual staff dedicated to providing both
delegates and organizers with any secretarial support such as e-mail,
Internet, Photocopy, Printer, Fax, World processing, etc.
Tourist services
Being a travel agency, with more than 25 years of experience in the Tourism industry, ERA can arrange any requirements such as:
- Bus transportation from the airports shuttle bus service,
city shuttle bus service, congress social event transportation service.
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Organization of pre and post optional package tours by air, sea, road for delegates and accompanying persons.
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Car hire at special discounted rates.
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Recruitment of multilingual experienced guides or escorts where required.
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Entertainment proposals from the traditional to the spectacular, appropriate to each client's needs.
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Restaurants, Theater & Festival performances reservations.
Hotel Management
One of the key ingredients to a successful event is the hotel
management. As we handle an important volume of room nights in the
major cities of Greece, we can negotiate for your event favorable terms
and competitive prices from the luxurious 5stars to city center budget
hotels. Our hotel reservation software enables participants to reserve
and pay their hotel reservation along with their registration to the
congress.
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